This tool provides a temporary, pre-decisional evaluation workspace for public agencies to review and compare software vendor responses to Requests for Proposals (RFPs).
Access and Authentication
Access is provided through a private, shareable link
No user accounts or passwords are required
Links should be shared only with authorized evaluation team members
Data Storage and Retention
Workspaces are temporary and automatically deleted after a set period
This tool is not a system of record
Agencies are responsible for retaining any records they require for procurement documentation
No long-term data storage is provided
Agency Responsibility
Final evaluation and award decisions remain solely with your agency
This environment supports analysis and discussion — it does not replace human judgment
Agencies must follow all applicable procurement laws, regulations, and internal policies
Any evaluation scores or analysis generated are for informational purposes only
Limitations
The tool provides automated analysis to assist evaluation, but should not be the sole basis for decisions
Automated scoring and comparisons may contain errors or inaccuracies
Human review and verification of all evaluation criteria is required
Security
Data is encrypted in transit and at rest
Workspaces are isolated and accessible only via the private link
Users should not upload sensitive personal information or confidential data beyond what is necessary for evaluation
By using this tool, you acknowledge that you have read and understood these terms and conditions.